Speaker Center



Due Dates

By January 8

Email your speaker photo

Email a recent photo to programs@eLearningGuild.com.

Photos should be:

  • In color
  • In TIFF, JPG, or PNG formats
  • A minimum of 4”X4” at 300 DPI
  • Named “Last_First.fileformat” (for example “Smith_Joe.jpg”)

For tips on choosing a great speaker photo, check out this TWIST blog post.

By January 8

Review session description and speaker bio

Your session description and speaker bio are based off the content from your proposal. However, they may have been edited to align with Guild standards. You’ll want to review each when they’re posted to the conference website and make sure they’re still accurate.

If you have any minor edits, send them to programs@eLearningGuild.com. Copy and paste the text from the website to a Word document. Use the “track changes” option when editing or indicate your edits with bold red text.

Note: It’s not acceptable to change your session’s focus or objectives, or make significant changes. At this point your session has been publicly promoted.

By January 15

Confirm your Audio/Visual needs

All concurrent and stage sessions use the standard setup (listed below) unless otherwise requested. If this setup works for your session, there’s nothing more you need to do for this task. If you have special requests for your session, it is your responsibility to contact Mary Alexander by this deadline to determine if they can be accommodated. 

Contact Mary Alexander if any of the following apply:

  • The device you're presenting from only has a VGA output connection.
  • You will be connecting an iPad to the projector
  • You will be connecting more than one device to the projector
  • You have special requests beyond the standard session setup

Concurrent and stage sessions include:

  • Theater style seating with a head table to present from
    (Hands-On BYOD sessions requiring laptops may have classroom seating with tables for attendees to use).
  • One (1) HD LCD projector (with a HDMI connection and 1920x1080 resolution)
  • One (1) Projection screen (16:9 Aspect Ratio)
  • Wireless Internet connectivity
  • Speakers for your laptop
  • One (1) flipchart
  • One (1) microphone (if the size of the room warrants a microphone)

Pre-conference Workshops include:

  • Seating configuration based on your feedback
  • A head table to present from
  • One (1) HD LCD projector (with a HDMI connection and 1920x1080 resolution)
  • One (1) Projection screen (16:9 Aspect Ratio)
  • Wireless Internet connectivity
  • Speakers for your laptop
  • One (1) flipchart
  • One (1) microphone (if the size of the room warrants a microphone)

By January 22

Morning Buzz topics due

Morning Buzz sessions are informal group discussions that run Tuesday – Thursday, 7:30a – 8:15a. If you are interested in facilitating one, ensure your proposed topic is submitted by this date. Note, these are to be topics not session titles. 

To submit your Morning Buzz proposal click here: 2020 Realities360 Morning Buzz Proposal Form

By February 7

Co-speakers MUST HAVE REGISTERED AND PAID for the event

  • The first co-speaker listed in the submission form receives a discounted registration rate, and is responsible for registering and paying for their registration by the deadline.
  • To register as a co-speaker, follow the instructions listed on the Speaker Registration Information page.
  • Co-speakers not registered by this date risk losing their speaking status.
  • Additional co-speakers, beyond the first, must register at the full conference rate, but are able to take advantage of any discounts that may apply.

Note: The primary speaker for each session (the first person listed in the submission form) receives a free registration to the conference.

By February 26

WORKSHOP SPEAKERS ONLY: Pre-conference attendee draft email due

This email, sent by the Guild to all your workshop or co-located event attendees, is your opportunity to make a first connection and provide the important information participants will want to know before they arrive. If you choose to create a personalized attendee email, please send it to programs@eLearningGuild.com by the due date. If you choose not to provide a personalized email, The Guild will send a general email on your behalf with your contact info should attendees have questions.

When writing your attendee email:

  • Keep it short—We’ve noticed the more direct and to the point workshop emails are, the more they’re read and the better their instructions are followed.
  • Set expectations—Make it clear what hardware, software, and/or tools they need to bring and share links to resource files if you have them.
  • Aim for simplicity—Keep your instructions as streamlined as possible.
  • Remove pre-work—It’s often better to design workshops without pre-work and just include recommendations instead of required activities or reading. We do have attendees registering up to the event that will not always have time to complete pre-work.
  • Ask them to be early—reminding attendees to arrive early can ensure your workshop will start on time.
  • Include your contact information—Be sure to let them know how to contact you if they have questions leading up to the event.
  • Note: Participants who register for your workshop or co-located event just before the conference or on-site will not have received this email, so you will also want to share this same information at the start of the day.

By February 26

WORKSHOP/CO-LOCATED EVENT SPEAKERS ONLY: Pre-conference workshop materials due

  • Any workshop or co-located event materials you wish the Guild to print for participants MUST be received by this date in order to make our print deadline.
  • Please email these materials in Word, PPT, and/or PDF format to programs@eLearningGuild.com.
  • For additional information about session materials click here.
  • Materials for pre-conference workshops and co-located events will NOT be posted on the event resource page.
  • This is the drop dead submission date. If we do not receive your materials by this date, YOU are responsible for making copies of your materials and for any related costs, including, but not limited to, copy and shipping costs.

By March 6

Deadline for special room rate at event hotel

  • Speakers are responsible for making their own hotel reservations.
  • Rooms at the conference hotel are available at a discounted rate (click here for hotel reservation information).
  • We recommend booking as early as possible as our hotel block routinely sells out.

By March 10

Concurrent & Stage session materials due

Session slide decks and resources can do a lot to help deepen the attendee experience. They're also something attendees regularly reach out to us for during and after the event. While it's not mandatory to submit session materials, we highly encourage you share them with your attendees. 

  • All materials you wish to have available during the conference must be sent by email to programs@eLearningGuild.com by the deadline.
  • For information about session material requirements, click here.
  • Please submit only finalized files. If you are not able to meet the deadline or if you do not plan to provide electronic materials to attendees, please contact programs@eLearningGuild.com by or before this date. 
  • We will make every effort to process materials received after the deadline prior to the event, but are unable to guarantee it. Any materials not processed prior to the event will be posted the week following the event.
  • All materials for sessions may be posted online for attendees, and made available through the conference mobile app

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See The Full Exhibitor List Here



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Who Should Attend?

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