DemoFest FAQs



General Information

What is DemoFest, and how is it structured?

DemoFest is a showcase of technology-based AR, VR, and learning projects with a special focus on not just the projects themselves but also the results they’ve produced. This event offers you an amazing opportunity to see a wide variety of projects and talk to the designers and developers about the tools, technologies, and processes they used to build them.

Much like a science fair, DemoFest is arranged with a table for each project being shown. The developers and/or designers of each project will be right there to answer any questions you might have about the challenge they were trying to solve, the project design they chose, the development and implementation processes they used, and the results they found once the project was launched. In many cases, they’ll even be able to give you a hands-on demonstration.

Feel free to browse all the projects on display or just pick and choose the ones you’re most interested in.

When is DemoFest?

DemoFest will be held Wednesday, April 1, 2020, 5 PM – 6:30 PM.

Is DemoFest unique to eLearning Guild events?

Yes. This opportunity to share your knowledge and expertise, as well as learn from your industry peers, is unique to eLearning Guild events.

How is DemoFest different from other project showcases?

DemoFest is a place to view actual solutions demonstrated by the people who designed and built them. Unlike poster sessions at other conferences that usually contain cardboard and paper displays of a course’s features, DemoFest instead offers you the opportunity to see the actual projects themselves, talk to the developers and designers, and have a chance to interact with the solutions. It’s also important to note that DemoFest is NOT a vendor product showcase where solutions are sold to you. It’s instead a peer-to-peer opportunity to explore what others in the industry are working on, and learn from one another’s experiences.

You will not only see projects in action, but also have the opportunity to learn about the benefits and results these projects provided to their organizations.

Applying to Participate

Why would I want to share a project at DemoFest?

DemoFest is an opportunity to show your projects and get recognition, insights, and feedback. It’s a fun and collaborative experience that can help you expand your professional network and also help others in our field explore how to approach problems in new ways.

Do I have to give a formal presentation?

No. This is a more conversational event, so there are NO formal presentations, handouts, or slides. You’ll have a table in DemoFest to display the devices you bring to showcase your project (such as a mobile device and/or a laptop). Throughout the event you’ll simply demonstrate and discuss your project and answer questions from attendees. That said, you may find it helpful to prepare a short description for your project in advance to help you explain it quickly to the people who visit your table.

Who can apply to participate?

Have you also participated in the design or development of an AR or VR project? Are you a registered full-conference or Expo+ pass attendee of Realities360? Then you’re eligible to submit an application to present that project. Conference attendees, speakers, and Expo exhibitor staff are all able to apply.

Every DemoFest participant must be a registered as full-conference or Expo+ pass attendee. If your submission is selected and you have not registered yet, you’ll be asked to do so as a condition of your acceptance. If you have not registered for the conference by 10 days prior to the event, your submission will be pulled.

Can someone help me present my project?

Yes! You may have one co-presenter at your table to assist in demonstrating your project. Because of the space constraints of this event, we only allow two presenters per project.

If you’d like to have a co-presenter, be sure to add their name and contact information on the submission form, as only the presenters on the original submission will be accepted as demonstrators. Please note that your DemoFest co-presenter must also be a registered full-conference or Expo+ pass attendee of Realities360.

What types of projects can be submitted?

We’re looking for a wide variety of cutting-edge projects that show innovative solutions to the challenges we face now in AR and VR. We are also looking for projects that achieved their objectives and had a positive impact on their organizations.

Any type of tech-supported solution that serves to address an AR or VR topic is eligible. The project you submit must also be in a playable state, as you’ll need to provide us with a link to view and evaluate your project as part of the submission process.

Note that your submission must be for one example project, not multiple. If you have several eligible projects, choose the example that best illustrates your work.

What does a good DemoFest proposal look like?

If you’re interested in taking a look at an example of a solid proposal (as well as some examples of proposals that need more work), click here.

What is NOT eligible for DemoFest?

DemoFest is an opportunity for people to share and discuss the projects they’re working on with others rather than a place to sell courses, software, or services. Because of this, the following types of presentations will not be accepted to DemoFest:

  • Product demonstrations or features of products
    Products or applications in beta or other phases of development
    Proof-of-concept products or applications
    Courses or apps that are sold by the demonstrator’s company (however, if this course was built for a specific organization and is only used by that organization, then it can be submitted)

If you’re a vendor and want an opportunity to demonstrate your products or services at Realities360, contact Cheri Lynch to inquire about exhibiting on the Expo floor, product stage sessions, and other marketing promotional opportunities.

Can vendors of eLearning products or custom development services participate?

YES! Please refer to the question “Who can apply to participate?” above for requirements.

Please note that DemoFest is not intended as an opportunity to sell your products or services. Instead, it’s designed for peers to share with one another about the problems they faced and the projects they created to solve them. Anyone who is actively marketing or selling during DemoFest will be asked to leave.

If you have a client who has used your tools or services, you may want to encourage them to participate in DemoFest, and by association your product or services will be showcased. Your client must be a registered full-conference or Expo+ pass attendee in order to apply.

Are supplemental materials allowed to be displayed and/or distributed during DemoFest?

No. DemoFest is a place to showcase the work of the eLearning Guild community. It is not a place to promote products and services. No materials are permitted other than the equipment or materials needed to effectively demonstrate your project.

You may bring standard business cards with you (3.5”x 2”) and provide them to attendees if they ask for one.

Who can participate?

Conference and Expo+ attendees, speakers, and Expo exhibitor staff are all eligible to apply.

When can I submit my project? How do I submit?

The submission deadline is February 21, 2020. Click here to submit your project using our online form.

Can I submit multiple projects?

No. DemoFest is limited to one entry per person.

What are the basic criteria for acceptance?

For your proposal to be considered for acceptance:

  • It must be submitted by the due date
  • You need to meet the registration criteria listed above (as does your co-presenter, if you choose to have one)
  • It must be the only project you (and your co-presenter, if you have one) have submitted
  • It must not be marketing or selling a product or be a demonstration of tools or tool features
  • Preference is given to sessions that feature innovative solutions, as well as demonstrated results

Beyond that, the final decision is made based on the number of proposals received, the mix of topics received, and the ease with which your project can be explained in your proposal.

Note: If the number of DemoFest submissions exceeds the available slots, companies may be limited to one accepted submission.

How do I know if my project has been accepted?

Shortly after submitting your project, you’ll receive an automated email confirming the receipt of your submission. After the submission deadline has passed, we will evaluate the proposals received and select the final projects for DemoFest. You can expect a final response on your proposal by early March.

If you have not heard back from us after this time, please contact us at for your submission status.

Will you send me more information if I am accepted?

Absolutely! If your project is accepted, we’ll send you complete instructions on setup times, technical options, and more in advance of the event.

What technology do I need to present?

You’ll be expected to bring your own technology to display your project. If sound is important to your project, we strongly recommend that you also bring external speakers or headphones, as the DemoFest room can at times be loud enough to drown out onboard laptop speakers. Also, while wireless internet will be available, we encourage you to load your course or program onto your hard drive, a CD, or a USB drive and be prepared to run it locally, just in case. Power will be provided for VR projects if needed.

What if I'm not sure whether my project is a fit for DemoFest?

If you’re unsure whether your project is a good fit for DemoFest, or if you’d like to bounce your proposal ideas off of someone at The eLearning Guild before you apply, we’re happy to help. Just contact us at with your questions.

Competition and Awards

Is this a competition? How will winners be selected?

While DemoFest is first and foremost an opportunity for people in our field to learn from one another, there is also an award component to give recognition to people willing to show their work. The DemoFest awards are “People’s Choice” awards—the winners are voted on by the attendees themselves rather than by a panel or a single judge.

One winner will be selected from each DemoFest category. In addition, there will be vendor and non-vendor Best of Show winners selected. There may also be other special awards.

What’s the difference between the vendor and non-vendor categories?

The vendor and non-vendor category definitions are:

  • Vendor—The project was built by a person who works for a company that provides AR or VR, eLearning, mobile, and/or video training products or services, custom learning solutions, or consultation as the main source of revenue for the company. This category includes individuals who provide consulting services.
  • Non-vendor—The project was built by a person who works for a company that does not provide AR or VR, eLearning, mobile, and/or video products, services, or consultation as its main source of revenue. This category includes government and military organizations, academic organizations, not-for-profit learning organizations or associations, and internal corporate training departments.

If you’re a vendor who has built a project with a client, you can list this in the non-vendor category as long as your client is co-presenting with you.

Sponsors & Partners


See The Full Exhibitor List Here



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Hotel Information

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Who Should Attend?

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